HR Administrative Assistant

Dudek is an employee-owned environmental and infrastructure services firm supporting clients nationwide. The HR Administrative Assistant supports the Human Resources team with day-to-day administrative and operational activities to ensure smooth HR functions and office efficiency in a hybrid setting based in Encinitas.

• Provide administrative support to the HR team including data entry, filing, and document management
• Maintain and update employee records and HR databases accurately and securely
• Assist with onboarding by preparing orientation materials and supporting new employee integration
• Support offboarding processes by preparing paperwork and coordinating exit procedures
• Respond to routine employee inquiries and route complex issues to appropriate HR staff
• Generate HR reports and compliance documentation to support regulatory adherence
• Maintain digital and physical labor law postings in accordance with legal requirements
• Coordinate and support HR and office events (e.g., staff lunches, birthdays, anniversaries)
• Perform general administrative duties including scheduling, email correspondence, and document preparation
• Support office management tasks such as ordering supplies, receiving mail, and shipping packages
• Assist with HR initiatives and projects and identify process improvement opportunities
• Ensure confidentiality and data security when handling employee information

• High School Diploma or equivalent
• 1–2 years of experience providing administrative support in a mid-sized company
• Strong organizational skills and meticulous attention to detail
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Valid driver’s license and active personal automobile liability insurance

• Preferred:

  • Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field
  • Previous HR support experience, familiarity with HRIS systems, onboarding/offboarding support, and event coordination

• Hybrid work environment (remote and office)
• Location: Encinitas, CA
• Pay range: $21.00–$25.00 per hour (based on experience and qualifications)
• Comprehensive benefits package including health, dental, and vision insurance (details upon hire)
• Paid time off and holidays
• Professional development opportunities and career growth
• Supportive, inclusive, innovative employee-owned culture