Accounts Payable Administrator/Payroll Processor

Sakon is hiring an Accounts Payable Administrator/Payroll Processor to support vendor payments, invoice processing, and payroll execution. The role ensures accurate payment scheduling, commission calculations, expense compliance, and timely payroll processing while providing additional HR and general administrative support.

• Process multiple vendor payments (ACH and bank bill pay) by due dates
• Enter vendor invoices into NetSuite with accurate details and due dates
• Review payment schedules, track pending invoices, and obtain invoice approvals prior to payment
• Send weekly payment schedules to the AR/AP Manager
• Enter vendor payments into the bank portal weekly
• Calculate monthly agent commissions based on received client payments and prepare for approval by the 22nd
• Maintain detailed Excel tracking for each agent’s commission plan and collaborate with the AR/AP Manager on commission plan familiarity
• Deposit incoming checks via remote deposit and provide copies to the AR/AP Manager
• Scan and email mailed paper invoices to the AR/AP Manager
• Review employee expenses for policy compliance and sufficient supporting documentation
• Ensure expenses are allocated to the correct account and department
• Track payroll change notes per pay run and prepare/enter payroll on a bi-weekly schedule
• Obtain approvals for quarterly bonus payments
• Coordinate with the Finance team to include commissions monthly
• Maintain and process personnel records and reports; support HR staff with clerical/operational tasks
• Assist with new employee onboarding and HR projects
• Assist with general accounting duties including account reconciliations as requested
• Perform document scanning/emailing and general office administration while maintaining confidentiality

• Experience with accounts payable processing, including vendor invoice entry, payment scheduling, and payment execution
• Payroll processing experience (bi-weekly payroll preparation/entry and handling payroll updates)
• Proficiency with NetSuite for invoice entry and AP workflows
• Ability to calculate and track commissions and maintain detailed Excel spreadsheets
• Experience using bank portals and handling ACH/bill pay workflows
• Ability to review employee expenses for policy compliance and proper documentation
• Strong attention to detail, organization, and ability to meet recurring deadlines (weekly, bi-weekly, monthly, quarterly)
• Ability to maintain confidentiality of employee records and information
• General accounting support capability (e.g., account reconciliations) and administrative/clerical support skills

• Payroll schedule: bi-weekly pay runs
• Commission cycle: monthly; prepared for approval by the 22nd of each month
• Bonus approvals: quarterly
• Includes general office administration and cross-functional support for Finance, HR, and AR/AP
• Hiring process may use AI tools to support application review; final decisions made by humans