Recruiter Coordinator

HappyRobot is an AI infrastructure company (YC S23) building and orchestrating autonomous AI workforces across voice, email, and enterprise systems. The Recruiter Coordinator role serves as the operational backbone of the recruiting team, ensuring a seamless candidate experience from first interview through Day 1 as the company scales.

• Own end-to-end interview scheduling and coordination across multiple time zones.

• Manage candidate communications with timely, warm touchpoints throughout the recruiting process.

• Maintain and optimize the ATS by keeping data clean, pipelines accurate, and reporting up to date.

• Coordinate hiring manager debriefs and ensure interview feedback is collected promptly.

• Support onboarding logistics for new hires in partnership with People Ops to deliver a strong Day 1 experience.

• Identify recruiting bottlenecks and propose process improvements to strengthen recruiting operations.

• Assist employer branding efforts, including event coordination, swag, and LinkedIn content support.

• Experience not specified in the posting.

• Ability to coordinate scheduling across multiple time zones.

• Strong written communication for candidate updates and coordination.

• Comfort maintaining an ATS, ensuring data quality and accurate reporting.

• Operational mindset with ability to identify bottlenecks and improve processes.

• Collaborative stakeholder management with recruiters, hiring managers, founders, and People Ops.

• Work at a high-growth AI startup backed by a16z, Y Combinator, and Base10.

• Ownership and autonomy with expectation to move quickly and deliver high-quality outcomes.

• Culture guided by operating principles including extreme ownership, craftsmanship, urgency with focus, talent density/meritocracy, and first-principles thinking.

• GDPR-related data processing notice: candidate data handled confidentially for recruitment, deleted after three months of inactivity; rights requests via security@happyrobot.ai.