Executive Assistant

WelbeHealth serves vulnerable seniors through community-focused care and is expanding its operations. The Executive Assistant provides executive-level administrative coordination, logistics support, and communication facilitation for senior leaders, specifically supporting the CPO and the EVP of Corporate Strategy & Services. The role ensures effective scheduling, travel, meetings, and stakeholder interactions while maintaining confidentiality and operational excellence.

• Provide executive-level administrative support to multiple executives.

• Draft written communications as requested.

• Handle travel arrangements and manage related expenses.

• Coordinate calendars, schedules, and meeting logistics.

• Take, document, and maintain meeting minutes.

• Plan and coordinate logistics for on-site tours and events.

• Communicate with external stakeholders (e.g., vendors, elected officials, regulators, board members, quality improvement partners) on behalf of leadership.

• Greet and interact with community partners and visitors professionally and courteously.

• Protect privacy and maintain confidentiality regarding company procedures and information about team members, participants, and families.

• Complete required documentation accurately and on time.

• Follow company policies and procedures and participate in quality improvement activities, trainings, and meetings.

• Associate degree, or two (2) years of executive-level administrative experience in lieu of education.

• Bachelor’s degree preferred.

• Minimum five (5) years of experience supporting multiple executives as an Administrative Assistant or Executive Assistant.

• Demonstrated experience with Microsoft Office; high-level knowledge of PowerPoint preferred; familiarity with Microsoft Teams and SharePoint preferred.

• Ability to work in a fast-changing environment; proactive, self-directed, and highly motivated.

• Strong judgment and ability to make sound decisions in emergency situations.

• Strong customer service orientation.

• Varied schedule may include evenings, nights, and weekends.

• Travel required at least once per quarter.

• Benefits include Medical, Dental, and Vision insurance.

• Time off includes 17 days PTO, 12 observed holidays, and 6 sick days.

• 401(k) with company match and additional benefits.

• Bonus eligible; compensation range provided as annual base.

• COVID-19 vaccination policy: proof of vaccination or a declination form required prior to employment; infection control and PPE standards apply.