Senior Executive Assistant / Personal Assistant

Summary

**Job Title: Senior Executive Assistant / Personal Assistant** **Position Summary** The **Senior Executive Assistant / Personal Assistant** provides high\-level executive and personal support to the Co\-Founder and Creative Director. This role acts as a trusted partner, ensuring seamless day\-to\-day operations, effective time management, and proactive coordination across business and personal priorities. The Senior EA/PA will also manage and mentor a Junior EA and work closely with HR on administrative and people\-related tasks supporting the Co\-Founder. This position requires discretion, strong organizational skills, and the ability to operate confidently in a fast\-paced, creative environment. **Key Responsibilities** **Executive \& Personal Support** * Provide comprehensive executive and personal assistance to the Co\-Founder/Creative Director, managing a complex calendar, travel arrangements, meetings, and priorities. * Act as a gatekeeper, prioritizing communications and requests while maintaining confidentiality at all times. * Prepare meeting materials, presentations, correspondence, and follow\-ups. * Coordinate personal and professional commitments to ensure smooth integration and time efficiency. **Team Leadership \& Oversight** * Directly manage and support a Junior Executive Assistant, delegating tasks and ensuring coverage for executive support needs. * Provide guidance, training, and performance feedback to ensure high standards of support. * Act as the escalation point for executive\-related issues when required. **HR \& Administrative Support** * Partner closely with HR to support administrative tasks related to the Co\-Founder, including onboarding coordination, documentation, scheduling, and employee communications. * Assist with confidential HR\-related matters as required, maintaining discretion and professionalism. * Support internal processes related to performance reviews, approvals, and executive documentation. **Coordination \& Stakeholder Management** * Liaise with internal teams, external partners, and senior stakeholders on behalf of the Co\-Founder. * Coordinate logistics for meetings, events, creative reviews, and off\-sites. * Track action items and ensure timely execution of commitments. **Process Improvement \& Organization** * Develop and maintain efficient systems for document management, scheduling, and workflow organization. * Identify opportunities to improve executive support processes and team efficiency. * Anticipate needs and proactively resolve issues before they arise. **Qualifications \& Experience** * 5\+ years’ experience as a Senior Executive Assistant, Personal Assistant, or similar role supporting senior leadership or founders. * Proven experience managing or mentoring junior administrative staff. * Experience working closely with HR or handling confidential personnel\-related administration is highly desirable. * Strong organizational, multitasking, and problem\-solving skills. * Exceptional communication skills with a high level of professionalism and discretion. * Comfortable supporting a creative leader and adapting to changing priorities. **Key Competencies** * High emotional intelligence and sound judgment * Ability to manage ambiguity and fast\-moving priorities * Proactive, detail\-oriented, and solutions\-focused mindset * Strong time management and prioritization skills * Absolute discretion and trustworthiness Salary $120,000