Event Operations Coordinator

Ammortal is a wellness technology company delivering a scientifically backed healing technology for clinics, spas, sports teams, and at-home users. The Event Operations Coordinator drives operational excellence across events, installs, and mobile activations to ensure flawless, on-time, and on-budget execution.

• Manage end-to-end event logistics including booth setup, shipping, vendor coordination, and scheduling.

• Oversee the Airstream fleet and drivers, including scheduling, maintenance coordination, and branded execution.

• Coordinate installs and setup for events and partner activations.

• Own logistics for sports and athletic performance events.

• Plan and handle team travel logistics for all events.

• Track and manage event budgets and operational expenses to ensure cost efficiency.

• Support Events and Sales teams during live events to ensure smooth execution.

• 2+ years of experience in event planning/coordination, travel management, and project management.

• Proven success managing logistics for small and large-scale events.

• Proficiency with event management software (e.g., Cvent, Bizzabo, Eventbrite).

• Proficiency with project management tools (e.g., Asana).

• Experience using CRM platforms (HubSpot).

• Working knowledge of Google Workspace.

• Strong organizational and communication skills; detail-oriented and able to problem-solve under pressure.

• Ability to travel 50–70% of the time.

• Positive, flexible, team-oriented attitude.

• Nice to have: experience with wellness/health/fitness/hospitality events; managing vehicles, mobile activations, or traveling brand assets.

• Full-time.

• Remote with required travel (50–70%).

• Must be based in the U.S.

• Benefits include 80% of health, dental, and vision covered.

• Salary range listed as $60,000–$75,000 per year.