Executive Assistant

WelbeHealth serves vulnerable seniors and is expanding its operations and leadership support needs. The Executive Assistant provides executive-level administrative coordination, logistics support, and communication facilitation for senior leaders, specifically supporting the CPO and the EVP of Corporate Strategy & Services. The role ensures smooth scheduling, meetings, travel, and stakeholder interactions while maintaining confidentiality and high service standards.

• Provide executive-level administrative support to multiple executives.

• Draft written communications as requested.

• Coordinate travel arrangements and manage expenses.

• Manage and coordinate executive schedules and calendars.

• Coordinate meetings, take minutes, and maintain meeting records.

• Plan and coordinate logistics for on-site tours and events.

• Communicate with external stakeholders (e.g., vendors, elected officials, regulators, board members, quality improvement contacts) on behalf of leadership.

• Greet and interact with community partners and visitors, creating a welcoming environment.

• Protect privacy and maintain confidentiality regarding company procedures and information about team members, participants, and families.

• Complete required documentation accurately and on time.

• Follow company policies and procedures and participate in quality improvement activities, staff trainings, and meetings.

• Associate degree, or two (2) years of executive-level administrative experience in lieu of education.

• Bachelor’s degree preferred.

• Minimum five (5) years of experience supporting multiple executives as an Administrative Assistant or Executive Assistant.

• Demonstrated experience with Microsoft Office; high-level knowledge of PowerPoint preferred; Teams and SharePoint preferred.

• Highly motivated, self-directed, proactive, and able to execute tasks in a fast-changing environment.

• Able to make sound decisions in emergency situations.

• Strong customer service orientation.

• Willing and able to work a varied schedule, including evenings, nights, and weekends.

• Willing to travel at least once per quarter.

• Compensation range: $82,074–$108,337 per year plus bonus (pay varies by experience/qualifications).

• Varied schedule may include evenings, nights, and weekends.

• Travel required at least quarterly.

• Benefits include medical, dental, and vision insurance; 17 days PTO; 12 observed holidays; 6 sick days; 401(k) with match; additional benefits.

• COVID-19 vaccination policy: proof of vaccination or a declination form required prior to employment; infection control and PPE standards maintained.