Executive Assistant

Talkdesk is a global Customer Experience Automation (CXA) company building AI-first solutions for customer interactions. The Executive Assistant will provide executive and operational support across Product & Engineering and Customer Experience while leading day-to-day workplace operations for the Bellevue office.

• Provide administrative and operational support across Product & Engineering and Customer Experience.
• Manage complex calendars and coordinate meetings across cross-functional stakeholders.
• Draft and edit high-quality correspondence, reports, and leadership materials.
• Prepare meeting agendas and briefing documents, conduct research, compile supporting materials, and track action items and deadlines to completion.
• Coordinate domestic and international travel logistics and documentation.
• Submit, reconcile, and track expense reports accurately and discreetly.
• Maintain organized records and documentation across key initiatives and handle confidential information professionally.
• Own day-to-day workplace operations for the Bellevue office and ensure the environment supports productive work and reflects company culture.
• Serve as primary point of contact for visitors, candidates, partners, and customers.
• Manage mail distribution, shipments, and delivery logistics.
• Oversee vendor relationships (facilities, cleaning, catering, kitchen, security, office supplies) and liaise with building/property management.
• Maintain conference rooms, common areas, and shared spaces; manage office inventory and supply budgets as needed.
• Partner with People Ops on onboarding logistics and workspace setup.
• Coordinate basic IT-related logistics in partnership with the IT team.
• Support planning and execution of office culture initiatives, team events, offsites, leadership meetings, and in-office gatherings.
• Act as an operational partner across Product, Engineering, CX, and Marketing teams.

• 8+ years of executive assistant, office management, or operations experience in a fast-paced environment.
• Experience supporting technical or cross-functional teams preferred.
• Strong writing and editing skills for professional correspondence.
• Exceptional organizational skills and strong attention to detail.
• Proven ability to manage vendors and workplace operations.
• Tech-savvy; proficiency with Google Workspace and task management/collaboration tools (e.g., Asana, Zoom, Slack).
• High level of discretion and experience handling confidential information.
• Excellent verbal and written communication skills.
• Strong problem-solving skills and ability to prioritize independently.
• Ability to work full time in the Bellevue, Washington office.
• Willingness and ability to work a flexible schedule and manage changing priorities with composure.

• Location: Full time in-office in Bellevue, Washington.

• Schedule: Full-time; flexible schedule required.

• Compensation: Base pay range $100,000–$134,000 per year; may be eligible for equity and bonus/commission based on level and role.

• Benefits: Medical, dental, vision, life and disability insurance; Employee Assistance Program (EAP); 401(k).

• Time off: Uncapped paid time off (subject to manager approval and business needs); 14 paid holidays; sick leave via uncapped PTO policy.

• Work environment/physical: Primarily office environment with extended sitting/standing; computer-based work; limited lifting.

• Application: Apply online; application window expected to close at least 5 days from posting date (posted 03/11/2026).