Receptionist / Admin Assistant

Summary

California, is seeking a **Receptionist / Admin Assistant** who desires to be part of a talented team bidding high profile projects across Southern California. **What You’ll Do** * Providing administrative office support as needed may include assistance with Estimating, Project Management, Payroll Department, HR or General Office duties * Scan, sort and/or route invoices for approvals * Enter Invoices in Accounting Software ( Foundation Software ) * Verifying the accuracy of Invoices by cross\-referencing Shipper Tickets and Purchase Orders * Gather proper releases, certified payrolls, etc. from Subcontractors * Gather proper releases from all other Vendors * Verify Pre\-lims on file for each vendor * Review and rectify statements and job material tickets * Preparing all Invoices for timely payment * Negotiate Invoices and Credits as necessary * Verify vendor statements reconciliation * Locate and retrieve invoice backups, maintain return receipts, file payments, and route as needed * Filing various documents * Diligently work in a deadline\-intensive work environment and possess organizational and multi\-tasking skills as needed * Data Entry on Credit Card Transactions **We’re Looking For** * Functions effectively as part of a team * Computer proficiency and the ability to adapt to new innovations and processes * Strong written, communication, and problem\-solving skills * Excellent time management and organizational skills * Good math/accounting skills * Strong Typing Skills * General understanding of the industry * Ability to maintain discretion and confidentiality at all times * Ready and willing to learn new skills to enhance their career growth * Ability to work under pressure and be versatile throughout the company * Uphold etiquette and professionalism with vendors, employees and the management team * Bring new ideas to help streamline processes * Honest and Reliable * Passive aggressive attitude * Neat and orderly * Ability to work independently and take initiative * Fit in our company culture * Excellent attitude * Must have reliable transportation * Willingness to work overtime if necessary