Executive Assistant to the CEO

Summary

We are seeking a highly organized, proactive, and detail\-oriented Executive Personal Assistant to provide high\-level administrative and personal support to the CEO. This position plays a critical role in optimizing the CEO’s time, managing communications, coordinating events, and ensuring operational efficiency across multiple functions. **Responsibilities** * Protect, manage, and maintain the CEO’s professional and personal calendar, ensuring timely scheduling, conflict resolution, and proactive communication of updates. * Accurately log client activities, meetings, and intake calls into Bullhorn CRM, including capturing and inputting the CEO’s notes. * Collaborate with cross functional teams, including the internal marketing team in drafting, editing, and scheduling of social media posts (particularly LinkedIn) on behalf of the CEO and/or company. * Collect receipts and liaise with Accounting to ensure complete and accurate and timely 1expense reporting. * Register the CEO for relevant webinars and events. Attend select webinars and provide concise summaries and recordings. * Assist with follow\-up actions and meetings from ISSA and SIM board meetings. * Collaborate with internal teams to plan and execute quarterly and annual meetings. * Manage logistics for events such as quarterly Enclave dinners, including preparation of name cards, menus, and materials. * Provide backup support for household logistics coordination (e.g., travel for CEO and family members, deliveries, or calendar syncing). * Assist with pet care logistics, including transporting the pet to and from grooming appointments. * Coordinate content creation and formatting for marketing materials such as newsletters, presentations, and event collateral. * Support CRM and email campaign list management and updates. * Assist with speaking engagements and conference participation from a marketing standpoint. * Help track marketing initiatives and engagement data for internal reporting. **Requirements** * 2\+ years of experience in an Executive Assistant or similar administrative support role. * Proven ability to manage complex calendars and schedule meetings across multiple time zones. * Exceptional written and verbal communication skills with a strong sense of business acumen. * High attention to detail and adept organizational skills. * Proficiency with Microsoft Office Suite (Outlook, MS Word, Excel, Powerpoint, etc.) * Ability to work independently, handle confidential information, and exercise sound judgment. * Experience coordinating travel arrangements and managing expense documentation. **Preferred Qualifications** * Experience using CRM platforms such as Bullhorn. * Previous experience supporting business executives. * Exposure to event planning or coordination responsibilities. * Knowledge of the ISSA, SIM, and other local user groups.