OFFICE MANAGER / EXECUTIVE ASSISTANT TO PRESIDENT

CGC is a global brand-building communications agency specializing in brand communications, influencer marketing, and talent representation, with offices in London, New York, and LA. CGC NYC is hiring an Office Manager / Executive Assistant to the President to support senior leadership and office operations while helping drive business performance and client service.

• Provide admin and IT support, including diary management and virtual meeting coordination
• Manage the President’s emails, organizing and responding where required
• Handle personal diary items, holidays, and general support duties as needed
• Draft documents, reports, and research for client and new business presentations
• Conduct background research and present findings
• Manage new business enquiries efficiently and professionally
• Coordinate client scheduling and meetings
• Book travel, accommodation, and agendas for leadership and clients
• Maintain and update databases and address books
• Arrange appointments, reservations, meetings, and equipment setup
• Manage company technology inventory (computers, phones) and coordinate issue resolution with third-party IT services
• Devise and maintain office systems, including data management and filing using Google Drive
• Organize office layout and maintain stationery and equipment supplies
• Action contracts and agreements for new clients, coordinating with legal as needed
• Support the team with projects and research, including new business proposals
• Liaise with the landlord/building management on office requirements and related payments
• Manage office paperwork and documentation
• Maintain health and safety standards and policies across the company
• Support HR partner with employee contracts, onboarding, exits, and other HR duties as applicable
• Manage inventory and office stock
• Support product send-outs and mailers to press and influencers for activations and launches
• Assist teams with daily business needs as necessary
• Attend and support events where necessary
• Represent the agency professionally

• 1–2 years of previous experience in a relevant role
• Personable and professional client service and media relations skills
• Experience collating and analyzing information to determine success and insights
• Exceptional written and verbal communication skills
• Creative, proactive, and able to use initiative
• Highly organized with strong attention to detail
• Self-motivated and deadline focused
• Budget conscious
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Experience working with analytical tools
• Enthusiastic team player with a helpful, can-do attitude
• Similar experience in the fashion, beauty, or lifestyle industry preferred

• Location: New York (CGC NYC)
• Benefits include health insurance, expansive holiday allowance (including Christmas/New Year off), 401K plan, and Summer Fridays