Executive Assistant

Zillow is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives in a fast-paced, cross-functional environment. The role focuses on enabling executive effectiveness through excellent judgment, discretion, and proactive ownership of complex scheduling, travel, events, and process improvement, including AI-enabled workflows.

• Provide top-level executive support with discretion, professionalism, and sound judgment
• Manage complex executive calendars, scheduling, and prioritization of incoming requests
• Coordinate and book travel arrangements with complex logistics
• Plan and run internal and external meetings and events (agendas, all-hands, off-sites), including materials preparation and detailed logistics
• Serve as liaison to direct reports, internal teams, and external partners; represent executives internally and externally
• Partner with other Executive Assistants to align leadership rhythms and ensure seamless cross-functional execution
• Design and implement processes across functions/offices to improve communication, efficiency, and operational excellence
• Track administrative activities and drive completion of key deliverables (analyses, reports, write-ups)
• Manage expense reporting, reconciliation, records management, and related administrative duties
• Anticipate follow-ups and proactively manage upcoming needs
• Support special projects and potentially manage select programs

• 7+ years of Executive Assistant experience, including 3–5 years directly supporting multiple senior-level executives
• Experience supporting executives in a remote environment
• Demonstrated ability to leverage digital tools, automation, and AI-enabled technologies to increase efficiency
• High discretion and strong judgment when handling confidential information
• Excellent communication, organization, and stakeholder management skills
• Ability to anticipate needs, prioritize effectively, and manage multiple competing demands in a fast-paced remote setting
• Ability to work independently while collaborating effectively and building strong working relationships
• Proven ability to identify and improve operational processes; accountability and receptiveness to feedback
• Proficiency with Google Workspace (Docs, Sheets, Slides), Zoom, Slack, and mobile tools
• Bachelor’s degree preferred
• Technology sector experience is a plus

• Remote role; U.S. employees may live in any of the 50 United States with limited exceptions
• Must be able to provide support at minimum during 9am–4pm PT
• May require up to 25% travel annually
• Compensation includes base salary range by location plus eligibility for equity awards