Executive Assistant

Dallas Fort Worth International (DFW) Airport is seeking an Executive Assistant to support Executive Vice President(s) with high-level administrative, operational, and strategic assistance. The role serves as a trusted partner to enable executive effectiveness by coordinating priorities, communications, and key initiatives in a fast-paced environment.

• Provide high-level confidential executive support, using sound judgment, discretion, and independent decision-making.
• Proactively anticipate executive needs, manage priorities, and support executive effectiveness.
• Manage complex executive calendars and schedule meetings while balancing competing priorities.
• Serve as gatekeeper for executive communications by screening inquiries, managing information flow, and resolving issues when appropriate.
• Draft, edit, and review correspondence, reports, presentations, and briefing materials with accuracy and confidentiality.
• Coordinate executive meetings, briefings, and events including agendas, materials, logistics, and follow-up on action items.
• Plan and coordinate domestic and international travel, including itineraries, approvals, and expense reporting in compliance with policy.
• Use enterprise systems and collaboration tools (Microsoft 365, Teams, SharePoint, SAP Concur, Oracle, etc.) to streamline workflows.
• Maintain organized digital and physical records per retention and confidentiality standards.
• Support budget tracking, expense reconciliation, procurement requests, and Travel Card transactions with proper documentation.
• Build and maintain relationships with internal leaders, external stakeholders, and community partners representing the executive office.
• May provide functional guidance or coordination to administrative staff and perform other related duties.

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

• Experience: 4+ years providing high-level administrative or executive support in a complex organization.

• Demonstrated ability to support senior leaders with discretion, professionalism, and independent judgment.

• Advanced proficiency with modern office technology and collaboration platforms.

• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive).

• Experience with enterprise systems such as SAP Concur and Oracle platforms.

• Excellent written and verbal communication skills; ability to interact effectively at all organizational levels.

• High emotional intelligence, discretion, and executive presence.

• Strong organizational and time-management skills with attention to detail and accuracy.

• Ability to adapt to changing priorities while maintaining composure and professionalism.

• Valid Class C driver’s license, if required by assignment.

• Location: Dallas Fort Worth International Airport (on-site).
• Work environment: Fast-paced executive office with high autonomy and minimal supervision.
• Travel coordination responsibilities: Domestic and international travel planning and expense reporting.