Executive Assistant

WelbeHealth serves vulnerable seniors and is expanding its services and operations. The Executive Assistant provides high-level administrative coordination and logistics support for senior leaders, supporting the CPO and the EVP of Corporate Strategy & Services. The role focuses on scheduling, communications, meetings, travel/expenses, and special projects while maintaining confidentiality and professionalism.

• Provide executive-level administrative support to the Executive Team.

• Draft written communications as requested.

• Coordinate travel arrangements and manage expenses.

• Manage and coordinate executive calendars and schedules.

• Coordinate meetings and take/maintain meeting minutes.

• Plan and coordinate logistics for on-site tours and events.

• Communicate with external stakeholders on behalf of leadership (e.g., vendors, elected officials, regulators, board members, quality improvement partners).

• Greet and interact with community partners and visitors, creating a welcoming environment.

• Protect privacy and maintain confidentiality regarding company procedures and information about team members, participants, and families.

• Complete required documentation accurately and on time.

• Follow WelbeHealth policies/procedures and participate in required quality improvement activities, trainings, and meetings.

• Associate degree (or at least 2 years of executive-level administrative experience in lieu of education).

• Bachelor’s degree preferred.

• Minimum 5 years of experience supporting multiple executives as an Administrative or Executive Assistant.

• Demonstrated Microsoft Office experience; high-level knowledge of PowerPoint, Teams, and SharePoint preferred.

• Ability and willingness to work a varied schedule including evenings, nights, and weekends.

• Willingness to travel at least once per quarter.

• Highly motivated, self-directed, proactive; able to execute in a rapidly changing environment and make sound decisions in emergency situations; strong customer service orientation.

• Varied schedule may include evenings, nights, and weekends.

• Travel required at least once per quarter.

• Benefits include medical, dental, and vision coverage; 17 days PTO; 12 observed holidays; 6 sick days; 401(k) with match; additional benefits.

• COVID-19 vaccination policy: proof of vaccination or declination form required prior to employment; infection control and PPE standards maintained.

• Compensation listed as $82,074–$108,337 per year plus bonus.