Business Affairs Assistant

NEON is hiring a Business Affairs Assistant to support its Business Affairs department in either New York or Los Angeles. This entry-level role focuses on contract administration, payments, and cross-team coordination to help ensure smooth legal and operational workflows.

• Manage contract administration including signature collection, agreement tracking, and maintaining internal file systems.
• Oversee project-related payment workflows across acquisitions, development, and production, including processing WGA fringes and ensuring timely payouts.
• Review and submit Business Affairs invoices and coordinate with Finance for payment and reconciliation.
• Track merchandising rights, approvals, and pre-negotiated talent royalties tied to merchandise initiatives.
• Maintain and circulate internal Business Affairs tracking documents for visibility and alignment.
• Handle corporate governance tasks such as entity formation, obtaining federal tax ID numbers for subsidiaries, and drafting internal operating agreements.
• Support international tax compliance by coordinating documentation for cross-border deals with consultants.
• Manage copyright and UCC filings, lien searches, and title report requests.
• Serve as primary administrative lead for Business Affairs, including scheduling and calendar management for the President of Business & Legal Affairs.
• Manage expense reporting for the President of Business & Legal Affairs.
• Supervise Business Affairs interns and guide work such as quarterly credit facility reporting, data entry, and trailer music license review.
• Potentially expand into drafting and reviewing music licenses, clip licenses, influencer agreements, venue rental agreements, and related agreements.

• Bachelor's degree in Business Administration, Film Studies, Law, or related field (preferred).

• Open to recent graduates and entry-level candidates with up to 1 year of relevant experience.

• Exposure to business affairs, legal, or administrative work is a plus (including internships/externships).

• Strong interest in legal and business affairs within the entertainment industry.

• Ability to handle confidential information with discretion and professionalism.

• Strong work ethic, problem-solving skills, and proactive, detail-oriented organization.

• Proficiency in Microsoft Office and Google Workspace.

• Hybrid schedule with in-office presence a minimum of 3 days per week.

• Full-time employee benefits include medical/dental/vision, retirement savings options (401k/IRA), life insurance and AD&D, unlimited vacation plus sick days and public holidays, winter break office closure, family leave options, and wellness programs/resources.