Executive Assistant

Pax Recruiting is hiring an Executive Assistant / Chief of Staff to support the Founder of a world-class design-build firm and several related ventures, including a product-based business and land/ranch operations. The role acts as a strategic operator and force multiplier, turning priorities into execution across multiple business lines. You will bring structure to ambiguity while representing the Founder with polish, discretion, and resilience.

• Partner with the Founder to identify, prioritize, and execute initiatives across multiple businesses.
• Translate high-level ideas into clear plans, timelines, owners, and ensure follow-through.
• Oversee and coordinate projects across Landwest, product-based ventures, and land/ranch operations.
• Ensure alignment across internal teams and external partners; manage overlapping priorities, deadlines, and dependencies.
• Coordinate schedules, meetings, and logistics to keep work moving efficiently.
• Anticipate conflicts, bottlenecks, and gaps; proactively solve issues and protect the Founder’s time for high-impact work.
• Support high-level client and stakeholder relationships; manage communications and follow-up to a high standard.
• Own complex, cross-functional special projects with limited direction in fast-moving environments.
• Handle sensitive issues with discretion, patience, and sound judgment.
• Help identify where additional support or structure is needed and assist in shaping it over time.

• Background and traits:

  • Strong business background and experience working closely with senior leaders or founders.
  • Unflappable, resilient, and able to absorb pressure without escalating it.
  • Strong judgment, professional presence, and ability to read people and situations quickly.
  • Self-starter who takes ownership; organized but flexible and adaptable with imperfect information.

• Experience and skills:

  • Experience in Executive Assistant, operations, strategy, consulting, business, finance, or senior leadership support roles (preferred).
  • Proven ability to manage complex projects across multiple business lines.
  • Strong written and verbal communication skills; polished, confident, discreet.

• Competitive compensation package (amount not specified).
• High-trust role with meaningful responsibility across operations, projects, and relationships.
• Work involves supporting multiple ventures and shifting priorities in a fast-moving environment.