Manager, Executive Office

FIJI Water is a premium bottled water brand within The Wonderful Company, focused on responsible business and sustainability. The Manager, Executive Office provides high-level executive support to the President while overseeing executive office operations and dotted-line leadership of administrative staff. The role ensures efficient workflows, precise prioritization, and effective coordination across stakeholders and initiatives.

• Manage a high-volume calendar, meetings, travel, and commitments for the President, ensuring priorities, deadlines, and details are accurate and communicated.
• Provide continuous updates to the President via phone and in person; anticipate needs and prepare meeting and presentation materials.
• Coordinate with executive, administrative, and line management to gather and relay relevant information.
• Arrange complex travel itineraries with contingency plans and submit accurate expense reports within policy deadlines.
• Draft, proofread, and prepare confidential correspondence and reports; maintain strong relationships that support the President’s success.
• Support special projects and cross-departmental initiatives.
• Provide dotted-line leadership to administrative staff, coordinating office procedures to streamline operations and improve efficiency.
• Manage office resources and oversee supplies, equipment, and facilities to maintain an organized, productive environment.
• Oversee strategic planning initiatives that improve administrative processes and support organizational objectives.
• Prioritize and resolve conflicting demands with sound judgment; gather, analyze, and summarize information into clear reports with insights and action items.
• Track and support oversight of budgets, timelines, and operational updates; maintain secure digital and physical files.
• Plan and organize department offsites, events, and meetings; coordinate logistics for internal and external meetings.
• Serve as a professional point of contact; screen calls/correspondence and respond independently on behalf of the Chairman; follow up on action items to completion.

• Minimum 7 years of executive-level administrative experience supporting senior leadership in complex, high-volume environments.
• Bachelor’s degree preferred; equivalent relevant experience considered.
• Prior experience leading a team of administrative professionals preferred.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams).
• Strong calendar management, travel coordination, expense processing, and executive correspondence/report preparation skills.
• Excellent written and verbal communication; ability to draft professional correspondence and reports.
• Project management capability (planning timelines, assigning tasks, monitoring progress).
• Office management and workflow optimization experience; facilities coordination and administrative compliance knowledge.
• Experience reviewing financial documents (budgets, POs, invoices, expense reports) with understanding of internal controls and cost tracking.
• High discretion, integrity, and ability to handle confidential information; detail-oriented with ability to convert complex data into actionable summaries.
• Proactive, anticipatory, adaptable problem-solver; strong interpersonal skills and ability to build trust quickly.
• Exposure to SAP Concur, PowerBI, Smartsheet, Inspyrus, Yardi, and/or Oracle Fusion is a plus.

• Location: West Los Angeles, CA corporate office.
• Hybrid schedule: in-office Monday through Wednesday; remote option Thursday and Friday.
• Occasional on-site support required for events, meetings, and departmental activities.
• Pay range: $100,000–$110,000 annually plus potential discretionary bonus.
• Benefits/perks include medical coverage, vision and dental plans, and 401(k) with match eligibility.
• Wellness offerings include 24/7 online physician consultations, virtual mental health resources, life coaching, employee community groups, cash rewards for healthy habits, fitness reimbursements, and on-demand fitness videos.
• Career development: learning and leadership training, eLearning/webinars, mentorship program, and continuous improvement training.
• Community giving programs: Wonderful Giving (company-provided funds to charities) and Wonderful Neighbor service projects.