Executive Assistant to the CEO

Smartcat is a Series C, high-growth company building an Agentic AI platform that combines generative AI, human-in-the-loop workflows, and an Enterprise Skill Graph for global enterprise teams. The Executive Assistant to the CEO will protect the CEO’s time, anticipate needs, and ensure operational excellence across scheduling, communication, and high-trust administrative support.

• Own and independently manage the CEO’s calendar, inbox, and travel arrangements.
• Prioritize, triage, and draft email responses; flag key messages and route items to relevant internal stakeholders.
• Coordinate hiring processes for leadership roles managed by the CEO.
• Prepare meeting briefing notes, background summaries, and context for key discussions.
• Research, analyze, and extract actionable information on technology and language market dynamics, competitor landscape, and related changes (upon request).
• Manage and contribute to special projects as needed.
• Handle personal administrative tasks and errands as required.

• Fluency in English (spoken and written).
• 1+ years of experience in a similar administrative role.
• Outstanding organization, time management, multitasking, and attention to detail.
• Proficiency with G Suite tools (e.g., Google Calendar, Gmail, Google Sheets).
• Strong analytical skills and sound judgment.
• Strong communication skills with the ability to adjust tone across stakeholders.
• High discretion, loyalty, and proactive, self-directed working style.
• Comfort with ambiguity and operating in a fast-paced, intense startup environment.
• Ability to work in the EST timezone.
• Bonus: experience with Greenhouse, Slack, Notion, and Miro.

• Fully remote role on a global distributed team.
• Timezone alignment: EST.
• Work environment: high-growth, fast-paced Series C company using AI broadly across the organization.