Registrar

Porter and Chester Institute is a trade school with multiple campuses in Connecticut and Massachusetts, focused on training students for employment. The Registrar role is responsible for the integrity, confidentiality, and security of student records and supports academic operations through compliant records management and scheduling processes.

• Maintain confidentiality, accuracy, and security of student academic records in compliance with FERPA, Title IV, and accreditor requirements.
• Process and certify enrollment, re-enrollment, program and status changes (including LOA, probation, SAP, and withdrawals), and graduation/credential conferrals.
• Conduct internal audits of student records and ensure compliance with retention and purging schedules.
• Oversee processing of transcripts, enrollment verifications, and student record requests in a timely and accurate manner.
• Manage course schedules, start rosters, academic calendars, and classroom assignments in coordination with education leadership.
• Provide accurate student information for rosters, advising, and academic progress monitoring.
• Oversee SIS data entry, accuracy, and reporting.
• Implement and maintain workflows between Admissions, Financial Aid, Career Services, Finance, and Academics to ensure data integrity.
• Evaluate and update forms, processes, and systems to streamline compliance and improve efficiency.

• High School Diploma or GED required; post-secondary education preferred.
• 1–3 years of related work experience in higher education.
• Strong knowledge of FERPA, Title IV, and accreditor standards related to student records.
• Proficiency with Student Information Systems (SIS) and related reporting tools.
• Ability to prepare and analyze detailed reports accurately.
• Ability to maintain detailed records and reports and work with limited supervision.
• Proficiency in word processing, spreadsheet, and database software.
• Excellent oral, written, and organizational skills.
• Strong interpersonal, problem-solving, and relationship skills.

• Schedule: Monday–Friday, 8:00am–5:00pm.

• Salary range listed: $42,000–$50,000 annually.

• Equal Opportunity Employer.