Executive Assistant

TeamSnap is a remote-first sports communication platform focused on making youth sports easier to manage. The Executive Assistant will provide proactive, high-discretion support to multiple members of the Executive Leadership Team to keep leaders organized and operating effectively in a fast-paced, fully remote environment.

• Manage scheduling and communications support for 5 executives to improve daily productivity.
• Organize meetings by scheduling, sending reminders, preparing agendas, and driving follow-ups.
• Coordinate domestic and international travel and meeting setups for the executive team.
• Proactively review calendars to prevent conflicts and create focus time; handle last-minute shifts across EST, CST, MT, and PST.
• Coach leaders on how to work most effectively with an Executive Assistant.
• Build monthly All Hands and Sales Team meeting agendas and slides.
• Collect and synthesize weekly status updates from direct reports and track monthly OKRs to maintain operating cadence.
• Plan and coordinate client meals, gifting, research and book events, and manage quarterly/bi-annual internal offsite logistics.
• Support ad hoc projects and help solve unexpected challenges as needed.

• Experience:

  • 5+ years as an Executive Assistant supporting multiple senior executives (ideally ELT-level), office administrator, or similar.

• Core skills:

  • Strong communication skills (in person, written, video/phone).
  • Exceptional organization, prioritization, and time management.
  • High flexibility and comfort with ambiguity and changing priorities.
  • Ability to handle sensitive information with discretion.
  • Strong customer service orientation and consistent follow-through.
  • Independent, proactive working style; able to juggle multiple stakeholders and priorities.

• Tools & ways of working:

  • Highly computer literate; proficiency with Microsoft Office Suite, Google Workspace, and other SaaS applications.
  • Comfortable operating fully remote and coordinating across multiple stakeholders with competing priorities.

• Professionalism:

  • Polished professionalism and client readiness, including event coordination and thoughtful gifting.

• Fully remote, remote-first company (remote since 2009).
• Must be a permanent US resident; hiring restricted in certain US states.
• Benefits include unlimited PTO, paid parental leave, 100% premium coverage of medical/dental/vision for employee and family, 401(k), $1,500 annual learning and development stipend, home office allowance, monthly health & wellness stipend reimbursement, TeamSnap swag and anniversary credits, and travel for all-company meetings/team events.