Administrative Assistant

Summary

We are seeking an organized, proactive, and detail\-oriented Administrative Assistant to provide high\-level administrative support to department leadership within a fast\-paced and dynamic business environment. The ideal candidate is resourceful, confident, and thrives under pressure while maintaining professionalism and a positive attitude. This role offers an excellent opportunity for a driven individual eager to contribute to a collaborative and global organization. * Pay $35\-37 and $75\- 85K **Responsibilities:** **Travel Coordination** * Arrange all aspects of domestic and international travel, including flights, hotels, ground transportation, and conference bookings. * Prepare detailed travel itineraries, ensuring all required documentation and visas are secured. * Coordinate logistics with other offices and update calendars, visitor logs, and travel logs accordingly. **Meetings \& Client Engagement** * Schedule and coordinate meetings, conference calls, and client lunches/dinners. * Manage catering and venue arrangements, prepare meeting materials, and maintain accurate records of attendees. * Handle transportation arrangements (car service, taxis) for staff and clients as needed. **Expense Management** * Prepare and process expense reports in Concur and Dynamics 365 in a timely manner. * Reconcile receipts, document business purposes, and follow up for approvals. **CRM \& Contact Management** * Track client meetings and events within the CRM system. * Maintain and update contact records, ensuring accurate and current client information. * Develop familiarity with clients, brokers, and key partners. **Office \& Administrative Support** * Provide comprehensive administrative support for internal and external meetings. * Coordinate visitor arrangements, including desk assignments and meeting logistics. * Assist with mail distribution, FedEx shipments, and telephone coverage. * Support ad hoc projects and provide backup coverage for team members during absences. * Handle confidential information with discretion and professionalism. **Required Qualifications:** * 2\+ years of experience in an administrative support role; experience within financial services or a corporate environment strongly preferred. * Bachelor’s degree preferred or equivalent experience. * Exceptional organizational and multitasking abilities with strong attention to detail. * Excellent communication and interpersonal skills, with the ability to interact professionally at all levels. * Proficiency in Microsoft Office 365, SharePoint, and collaboration tools. * Experience managing travel logistics, expenses, and client communications. * Ability to adapt quickly, work independently, and manage multiple priorities in a fast\-paced setting. **Ideal Candidate Attributes** * Professional, composed, and collaborative team player. * Demonstrates initiative, reliability, and a strong sense of accountability. * Exercises sound judgment and maintains confidentiality at all times. * Culturally aware, ethical, and respectful in all interactions. If you meet the required qualifications and are interested in this role, please apply today. **The Solomon Page Distinction** Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers \- which sets us apart in the industries we serve. **About Solomon Page** Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long\-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.