Executive Assistant

The Walt Disney Company is hiring an Executive Assistant to support the Assistant Chief Counsel (Disney Direct to Consumer Legal) and other legal professionals. The role focuses on managing workflow, communications, scheduling, and operational coordination to keep the DTC Legal Group running efficiently.

• Manage calendars, schedule meetings/appointments, and coordinate with administrative colleagues to streamline scheduling and communication

• Conduct contract searches across multiple repositories

• Prepare and submit travel and expense reports

• Draft correspondence; manage incoming/outgoing mail; prioritize incoming communications

• Coordinate meeting logistics including room bookings and audiovisual set-up

• Monitor and triage shared Legal inbox in Outlook; route legal correspondence to appropriate internal teams

• Oversee subpoena intake process and distribute subpoenas to appropriate legal and business stakeholders

• Maintain files and coordinate pickup/delivery of materials, including courier and overnight services

• Maintain strict confidentiality for all matters and documents

• Support weekly updates, research projects, and other department projects as requested

• Anticipate timing issues and help ensure matters run on time

• Provide periodic office management support (building occupancy matters, facilities issues, ordering supplies, liaising with building management)

• Onboard new employees, including physical and IT access

• Perform special projects and other related duties as assigned

• 3+ years of relevant experience

• High school degree or equivalent (required)

• Strong organizational skills; ability to multitask and prioritize efficiently

• Excellent written and verbal communication skills; detail-oriented with accurate input and proofreading skills

• Ability to work effectively in a fast-paced, demanding environment while managing deadlines

• Team-oriented; able to interact well with all levels of personnel

• Flexible and adaptable; self-starter with strong work ethic and professionalism

• Proficiency with Microsoft Word, Excel, Outlook, and DocuSign

• NetDocuments experience preferred

• Familiarity with technology-related matters preferred

• Full-time, nonexempt position

• On-site role

• 40-hour work week stated for pay range; hours may vary based on business needs

• Compensation includes potential bonus and/or long-term incentive units (may be provided)

• Benefits may include medical, financial, and/or other benefits depending on level and position