Executive Assistant

Procore is a leading cloud-based construction management software company focused on connecting teams, applications, and data to improve project outcomes. The Executive Assistant will support leaders in the Customer Success organization by managing executive operations, coordinating initiatives, and handling confidential projects to drive operational efficiency.

• Provide administrative support to Customer Success executives, including calendar management, email correspondence, meeting logistics, and travel planning
• Anticipate administrative needs and improve processes for efficiency, professionalism, and care
• Manage high-impact projects independently while maintaining confidentiality and discretion
• Coordinate meetings and events, including agendas, presentation materials, and logistical arrangements
• Communicate on behalf of executives with internal teams, clients, partners, and stakeholders
• Handle sensitive organizational initiatives with integrity and discretion
• Prioritize competing deadlines and conflicting needs to ensure timely delivery
• Partner with cross-functional teams and executive stakeholders to support organizational initiatives
• Manage complex executive travel itineraries and expense reporting

• Bachelor’s degree or equivalent work experience
• 3+ years of experience supporting senior executives in an administrative role
• 2+ years of experience with Slack, Google Workspace, and Concur
• Exceptional calendar management skills, including complex multi-party scheduling
• Proven ability to arrange complex travel and manage expense reports
• Strong written and verbal communication skills with meticulous attention to detail
• Experience managing confidential and sensitive projects with discretion
• Outstanding organizational and decision-making skills
• Approachable demeanor with strong interpersonal skills
• Ability to prioritize effectively and work independently

• Work location options: Carpinteria, CA; Austin, TX; Tampa, FL; or remote within the United States
• Competitive base salary range: $59,904 to $82,368 annually
• Potential eligibility for equity compensation
• Health, dental, and vision insurance
• Paid time off and holiday leave
• Professional development and career growth opportunities
• Flexible work arrangements, including remote options within the US
• Inclusive and collaborative company culture