Executive Assistant, Global Professional Services

Okta is seeking an Executive Assistant to support the Senior Vice President of Global Professional Services and the Vice President of Strategic Delivery as a strategic partner to leadership. The role focuses on maximizing executive productivity through complex calendar management, global travel coordination, and high-quality execution of events and special projects.

• Manage complex executive calendars, prioritizing and resolving conflicts across global time zones to maximize productivity.

• Coordinate domestic and international travel itineraries and ensure seamless logistics and accurate expense reporting.

• Plan and execute team offsites, socials, and special projects; help foster community and monitor team morale.

• Act as a trusted liaison and gatekeeper for internal and external stakeholders; handle incoming requests diplomatically.

• Handle highly confidential information with discretion and sound judgment in ambiguous situations.

• Adapt to shifting priorities and provide backup support to other executive assistants to ensure smooth operations.

• 3+ years of experience as an Executive Assistant, supporting multiple VP-level leaders in a fast-moving technology environment.

• Proven ability to manage complex, frequently changing schedules and global travel logistics using independent judgment.

• Expert proficiency with Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and Zoom.

• Strong written and verbal communication skills and ability to build relationships across all levels.

• High level of judgment and a strong commitment to confidentiality.

• Bonus: experience using AI tools to improve efficiency and accelerate workflows.

• In-person onboarding experience.

• Compensation includes base salary (location-dependent), plus equity (where applicable), bonus, and benefits.

• Benefits include health, dental, and vision insurance; 401(k); flexible spending account; and paid leave (including PTO and parental leave).