Executive Assistant Project Manager

A full-service cleaning, janitorial, housekeeping, and disinfection services company headquartered in St. Louis is hiring an Executive Assistant & Project Coordinator to support the CEO, CFO, COO, and CCO. The role blends high-judgment administrative support with ownership of strategic project coordination in a PE-backed, growth-oriented environment.

• Support C-suite leaders in managing strategic projects from initiation through completion, including milestone tracking, stakeholder coordination, and status updates.
• Own project tracking tools and dashboards to keep deliverables, owners, and deadlines current and visible.
• Prepare materials for internal meetings, board presentations, and leadership offsites (agendas, pre-reads, and action logs).
• Conduct research and synthesize findings on business topics, market data, and operational questions.
• Assist with M&A and strategic initiatives through due diligence coordination, document management, and workstream tracking.
• Manage multiple executive calendars with strong prioritization and time protection.
• Coordinate internal and external meetings, including logistics for multi-party calls and in-person events.
• Arrange domestic and occasional international travel, including itineraries and contingency planning.
• Manage and reconcile expense reports using company T&E systems.
• Handle confidential communications and documents with discretion.
• Provide ad hoc operational support, vendor coordination, and special projects as needed.
• Anticipate executive needs and proactively improve leadership effectiveness.

• Bachelor’s degree in Business, Finance, Communications, or a related field.
• Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
• Exceptional organizational skills and ability to manage multiple priorities.
• High attention to detail and low error rate.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.

• Preferred:

  • Familiarity with project management tools (Asana, Monday.com, Smartsheet, or similar).
  • Exposure to financial statements, budgets, or business reporting.
  • Experience with expense management platforms (Concur, Expensify, or similar).
  • 1–3 years of experience in an administrative, coordinator, or analyst role.

• Remote position, primarily aligned to Central Time Zone working hours.
• Occasional travel for team meetings and corporate events.
• Base salary range of $75,000–$90,000 annually plus a 10% performance bonus target.
• Direct exposure to C-suite leadership in a PE-backed platform and opportunities for career growth.