Executive Assistant

Trivium Group is hiring an Executive Assistant / Life Manager to support a fast-moving e-commerce founder across business operations, project coordination, and personal productivity. This hybrid EA + project management role focuses on creating structure, anticipating needs, and keeping the founder and team aligned and accountable.

• Manage the founder’s calendar, appointments, travel, and scheduling.
• Coordinate personal errands, purchases, and lifestyle logistics as needed.
• Build structured schedules around events, conferences, and travel commitments.
• Act as a trusted right hand to reduce cognitive load for the founder.
• Attend internal meetings, capture action items, and ensure follow-through.
• Track tasks across teams and proactively follow up on deadlines.
• Maintain structured reporting and centralized information flow.
• Bring clarity and organization across communications and workflows.
• Assist with budgeting, operational planning, and market research.
• Support e-commerce operations as needed (orders, customer flow, execution tasks).
• Coordinate with cross-functional team members to drive progress.
• Ensure documentation, reports, and updates are clear, concise, and actionable.
• Manage the executive inbox, prioritize communications, draft responses, and ensure follow-up.
• Track invoices, confirmations, and business correspondence.

• 2–3+ years supporting founders, executives, or leadership teams.
• Experience in e-commerce, Amazon, agencies, or digital-first businesses (preferred).
• Proven project coordination or operations experience.
• Experience working with remote teams.
• Proficiency with Notion and Slack.
• Nice to have: Shopify; project management tools such as ClickUp, Asana, or similar.
• Highly organized and detail-oriented; proactive, self-directed, and fast-learning.
• Calm under pressure, solution-focused, adaptable, and execution-driven.
• Strong communicator with high emotional intelligence; methodical thinker who brings clarity to complex workflows.
• Education preferred in marketing, project management, operations, or related fields (not mandatory).

• Location: Remote, aligned to Dubai time zone; occasional travel or in-person support at events may be required.
• Working hours: 10:00 AM – 7:00 PM GST (flexibility required).
• Employment type: Full-time.
• Benefits: 14 days paid leave, 6 paid sick days, access to premium internal training and operational courses.
• Work style: deep-work focused, structured communication, clear concise updates, high autonomy expected.