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Circana

Executive Assistant

Remote Senior $9.5k/mo

Summary

Circana is a global provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. The Executive Assistant (Human Resources) supports the Chief People Officer and the HR team by ensuring smooth administrative operations and coordination. The role focuses on high-quality executive support, meeting and calendar management, and maintaining accurate HR documentation in a fast-paced environment.

What you'll do

  • Provide administrative support to the Chief People Officer and the Human Resources team.

  • Manage calendars, schedule meetings, and coordinate cross-functional meetings and training sessions.

  • Plan and support in-person and virtual meetings; capture/transcribe minutes; track action items, deliverables, and follow-ups.

  • Coordinate events, travel, and accommodations.

  • Manage expenses, suppliers, orders, association memberships, and invoice tracking.

  • Handle inquiries about internal procedures and support day-to-day team needs (e.g., HR team calendar, distribution lists).

  • Maintain accurate HR and corporate records, including decisions and approvals.

  • Use tools such as DocuSign and Adobe to support document workflows.

  • Review and refine administrative processes to improve efficiency and keep work running smoothly.

  • Build strong relationships with leaders, stakeholders, and vendors while maintaining professionalism and confidentiality.

Requirements

  • 5+ years of experience supporting C-level executives.

  • Strong professionalism, maturity, business judgment, and strict confidentiality.

  • Excellent organizational, written, and verbal communication skills with strong attention to detail.

  • High proficiency with MS Office and related platforms (e.g., Microsoft Teams).

  • Strong project and task management skills; ability to manage multiple priorities in a fast-paced environment.

  • Proven experience with scheduling and calendar management.

  • Experience with DocuSign and Adobe.

  • Concur experience is a plus.

  • Willingness to adjust working hours as needed for early/late meetings.

Conditions

  • Location: Remote (USA) with time zone flexibility.

  • Compensation: $50–$60 per hour.

  • Benefits: Comprehensive package including paid time off, medical/dental/vision insurance, and 401(k) for eligible employees.

  • Employment may be conditional on successful completion of a background check.

  • Hiring process includes AI-assisted resume screening.

  • Anticipated application deadline: approximately 4/14/26.

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