Project Coordinator I

Woven Health Collective is a healthcare marketing, strategy, and science communications company focused on advancing healthcare through innovative solutions and collaborative partnerships. The Project Coordinator I is an entry-level, support-focused role that assists senior team members to ensure accurate tracking of deliverables and smooth day-to-day project execution.

• Provide day-to-day project support under senior oversight.

• Maintain timelines and task updates in Workfront, ensuring accuracy and consistency.

• Route deliverables for internal review through ProofHQ.

• Schedule internal meetings, capture notes, and distribute recaps and follow-ups.

• Organize folder structures, maintain version control, and archive files.

• Send reminders and updates to internal teams to keep workflows on track.

• Enter project data and job codes, and support timesheet monitoring.

• Flag potential project issues to senior team members (without owning resolution).

• Ensure compliance with established processes, tools, and workflows.

• Undergraduate degree in Business, Communications, or a related field.

• Strong organization, time management, multitasking, and problem-solving skills; detail-oriented and accurate.

• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook), Zoom, and Microsoft Teams.

• Experience collaborating and communicating with cross-functional teams.

• Ability to work effectively in a remote environment with teammates, stakeholders, and clients.

• Strong communication and rapport-building skills; able to work independently and in a team.

• Ability to prioritize across multiple clients/teams, handle changing priorities, and meet deadlines.

• Willingness and ability to learn; maintain composure and a positive attitude.

• Entry-level Project Coordinator role with guidance from senior team members.

• Remote collaboration expected using tools such as Microsoft Teams and Zoom.