Executive Assistant

Addepar is a global data and AI platform serving investment professionals with portfolio, market, and client data plus AI-powered insights. The Executive Assistant to the Chief Client Officer provides high-impact strategic administrative support, managing executive priorities and complex client-facing schedules across a global organization.

• Manage complex internal and external calendaring across international time zones and shifting priorities.
• Coordinate domestic and international travel using tools such as TripActions/Concur, including detailed itineraries and real-time changes.
• Serve as a strategic gatekeeper and liaison for the Executive Office with clients, board members, investors, and external partners.
• Plan and support executive-level meetings, leadership offsites, and client events; attend select meetings to take notes and drive follow-ups.
• Collaborate with US-based leadership and the administrative community to streamline processes, improve communication, and support office culture.
• Draft and prepare executive communications, presentations, and briefing documents; refine slides in Google Slides/PowerPoint.
• Support high-priority initiatives by tracking action items, managing special projects, and ensuring alignment across the client-facing organization.
• Handle highly sensitive confidential information with discretion; proactively identify and solve issues before escalation.

• 6+ years of experience supporting C-suite leaders, preferably in a high-growth late-stage startup, finance, or client-facing environment.
• Ability to operate effectively in fast-paced, ambiguous, and constantly changing environments with a calm, solutions-oriented approach.
• Exceptional written and verbal communication skills; comfort working with diverse leadership styles and personality types.
• Strong organization and attention to detail with the ability to prioritize multiple assignments and pivot quickly.
• Advanced proficiency with Google Workspace (Docs, Sheets, Slides), Slack, and Zoom.
• Ideally experience with Salesforce or similar CRM tools.
• Sound judgment and executive presence, including the ability to influence and thoughtfully push back when needed.
• Authorization to work in the United States without current or future visa sponsorship, and able to start work in the U.S. on the first day.

• Location: United States (specific city not stated); compensation varies by work location and market conditions.
• Compensation: base salary range $80,000–$132,000 plus bonus, equity, and benefits.
• Work involves coordination across international time zones and support of global stakeholders.
• Equal opportunity employer; reasonable accommodations available for individuals with disabilities.