Unitek Learning
Executive Assistant
Summary
Unitek Learning, a healthcare education organization, is hiring an Executive Assistant to support the Provost/Chief Academic Officer and National Deans. The role provides high-level administrative and operational support to manage schedules, communications, projects, and events so senior leaders can focus on strategic priorities.
What you'll do
Handle sensitive information with professionalism and confidentiality.
Manage complex executive calendars, travel arrangements, and meeting logistics.
Draft and edit high-level correspondence, reports, presentations, and confidential documents; support oral communication preparation.
Prepare C-suite presentations and formal reports for meetings.
Conduct research and compile/analyze data to create leadership-ready reports and presentations.
Generate and submit weekly, monthly, quarterly, and annual reports.
Coordinate meetings as needed; create agendas, track action items, and follow up on deliverables.
Manage contacts and communications by answering/returning calls and emails on behalf of executives.
Prepare expense reports; process credit card expenses/receipts; manage purchasing and invoices for Corporate Academics.
Anticipate leadership needs, proactively solve problems, and make independent decisions.
Coordinate cross-departmental requests and stakeholders.
Independently manage and prioritize National Deans’ inboxes, ensuring timely responses and follow-up.
Support academic projects by managing documentation, tracking milestones, and coordinating follow-up with project teams.
Plan and execute events, including budgeting, vendor/venue coordination, materials, and communications.
Maintain project libraries and records; perform other duties as assigned.
Requirements
Associate degree plus 5 years of related experience.
At least 3 years of executive support experience for senior management and/or C-level leaders (corporate or educational setting).
At least 3 years of calendar management experience and 1 year of travel management experience.
Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
Strong attention to detail and ability to prioritize/manage multiple tasks in a fast-paced environment.
Strong computer proficiency and ability to learn quickly.
Excellent oral, written, and interpersonal communication skills.
Collaborative teamwork style; calm, organized, proactive, and positive/caring attitude.
Conditions
Medical, dental, and vision insurance starting the 1st of the month following 30 days of employment.
2 weeks of starting vacation per year, increasing with tenure.
12 paid holidays plus 2 floating holidays.
401(k) with company match.
Company-paid life insurance at 1x annual salary.
Leadership development and training for career advancement.
Tuition assistance and forgiveness for employee and family up to 100% depending on program.