Executive Assistant and Office Manager

K Health is a venture-backed clinical AI company delivering accessible, high-quality virtual primary care at scale. The Executive Assistant and Office Manager will support the CEO and CPO by optimizing their time and will run day-to-day operations for the New York City office to foster an engaging in-person workplace culture.

• Manage and maintain complex calendars for the CEO and CPO, scheduling internal/external meetings, resolving conflicts, and prioritizing commitments.
• Coordinate meeting logistics, including venues and required technology.
• Arrange domestic and international travel (flights, accommodations, ground transportation, itineraries).
• Provide operational support including vendor management, expense report processing, and special projects (research to high-stakes event logistics).
• Serve as main point of contact for building management and liaise with the office super to keep the office running smoothly.
• Orchestrate daily NYC office operations via vendors (lunches, snacks, supplies, onsite housekeeping), coordinate deliveries, and proactively restock.
• Act as a communication hub for pertinent information and office-wide announcements.
• Partner with the People Team on onboarding (key cards, lunch accounts, seating, IT setup, office tours) and deliver a white-glove experience for traveling employees and external guests (including city recommendations and arrangements).

• 1-4 years of experience as an Executive Assistant, Office Manager, and/or in a related role; preferably in a fast-moving startup/tech environment.
• Bachelor’s degree in Business, Communications, Human Resources, or a related field.
• Ability to work autonomously with strong judgment and initiative.
• Exceptional organizational skills and ability to prioritize effectively amid ambiguity.
• Clear, concise, timely communication skills; able to foster cross-functional collaboration.
• Proficiency with Google Workspace, Slack, and Notion; comfortable learning new digital platforms and project management tools quickly.
• Bonus: Experience supporting executives and managing offices at a scaling startup (200+ employees).

• Hybrid work schedule.
• Weekly lunches and stocked fridges.
• Monthly social committees for company events.
• Time off: 18 vacation days, 9 company holidays, 5 sick days, 2 personal days.
• Stock options for every full-time employee.
• Paid parental leave.
• 401(k) benefit.
• Commuter benefits.
• Health, dental, and vision insurance options.