Coordinator, Project Management

Maesa is a next-generation beauty company that incubates and grows innovative brands while making prestige beauty more accessible. The Project Management Coordinator supports Project Managers across product launches and operational and supply chain initiatives to ensure accurate timelines, strong cross-functional alignment, and high-quality execution in a fast-paced environment.

• Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for launches, in-store merchandising, displays, sampling programs, and updates to existing items.
• Track key milestones and deliverables to keep teams aligned and accountable.
• Document risks, gaps, and issues and escalate to Project Managers as needed.
• Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
• Coordinate scope changes, artwork updates, and cross-functional inputs to keep timelines accurate and current.
• Support creation of item codes and BOMs; enter lead times, MOQs, and pricing into spec and purchasing systems.
• Collaborate with cross-functional partners to ensure accurate item records, including pack-outs, weights, and dimensional data.
• Track timely approval of production samples.
• Organize project documents, trackers, and shared dashboards for accuracy and visibility.
• Gather supplier quotes (directly or via partners) to support cost analyses and financial planning.
• Assist with financial tracking, including budget creation/updates and risk documentation.
• Assist with RFQ creation.
• Identify opportunities to streamline workflows and contribute to PM process improvements.
• Support departmental initiatives, PM best practices, and internal process enhancements.
• Provide backup support during peak workload periods or overlapping launches.
• Help foster a collaborative, positive, solutions-driven team culture.

• Bachelor’s degree required.

• 1–3 years of experience in project coordination or project management; cosmetics/beauty/personal care/CPG experience strongly preferred.

• Familiarity with hair care, skin care, color cosmetics, fragrance, and/or home care is a plus.

• Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.

• Exceptional written and verbal communication skills (clear, concise, professional).

• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.

• Location: hybrid in-office role based in NYC.

• Compensation: $70,000–$80,000 per year, plus eligibility for a discretionary bonus plan based on individual and company performance.

• Benefits: health insurance coverage options, wellness programs, life and disability insurance, and retirement savings plans.

• Time off and leave: generous paid time off and paid leave options.

• Work setup: hybrid office arrangement supporting wellness and balance.