Executive Assistant

WelbeHealth serves vulnerable seniors in local communities through participant-focused care and supportive values. The Executive Assistant provides executive-level administrative coordination, logistics support, and communication facilitation for senior leaders, specifically supporting the CPO and EVP of Corporate Strategy & Services.

• Provide executive-level administrative support to the Executive Team.

• Draft written communications as requested.

• Handle travel arrangements and expense processing.

• Coordinate schedules and meetings.

• Take and maintain meeting minutes.

• Plan and coordinate logistics for on-site tours and events.

• Communicate with external stakeholders (e.g., vendors, elected officials, regulators, board members, quality improvement partners) on behalf of leadership.

• Greet and interact with community partners and visitors, creating a welcoming environment.

• Protect privacy and maintain confidentiality regarding company procedures and information about team members, participants, and families.

• Complete required documentation accurately and on time.

• Follow policies and procedures; participate in required quality improvement activities, trainings, and meetings.

• Associate’s degree (or two (2) years of executive-level administrative experience in lieu of education).

• Bachelor’s degree preferred.

• Minimum five (5) years of experience supporting multiple executives as an Administrative Assistant or Executive Assistant.

• Demonstrated experience with Microsoft Office; high-level knowledge of PowerPoint, Teams, and SharePoint preferred.

• Ability to work a varied schedule including evenings, nights, and weekends.

• Willingness and ability to travel at least once per quarter.

• Highly motivated, self-directed, proactive; able to execute in a rapidly changing environment and make sound decisions in emergency situations; strong customer service orientation.

• Work schedule may include evenings, nights, and weekends.

• Travel at least once per quarter.

• Benefits include medical, dental, and vision insurance; 17 days PTO; 12 holidays; 6 sick days; 401(k) with match; and additional benefits.

• COVID-19 vaccination policy: proof of vaccination or a signed declination form required prior to employment; infection control and PPE standards maintained.

• Salary range listed as $82,074–$108,337 per year plus bonus (actual pay based on experience and qualifications).