UCLA
Administrative Officer
Summary
UCLA’s Strategy Execution Team (SET) supports campus leaders in implementing institutional strategic initiatives aligned with the University’s long-term strategic goals. The Administrative Officer provides high-level administrative support to help the team operate efficiently through coordination, scheduling, and operational support. The role also supports special projects and events connected to the Strategic Plan.
What you'll do
- Provide high-level administrative support to the Strategy Execution Team (SET).
- Manage scheduling and calendar coordination for team activities and leadership support.
- Coordinate logistics for meetings, events, and special projects related to the Strategic Plan.
- Facilitate team operations including meeting coordination and knowledge management.
- Prepare, edit, and organize documents and communications for the team.
- Support project coordination, progress tracking, communication, and stakeholder engagement activities as needed.
Requirements
Experience: 8+ years of executive-level administrative support experience, preferably in a large, complex organization.
Skills: Exceptional organizational skills, attention to detail, ability to manage multiple priorities and deadlines in a fast-paced environment, proactive and flexible approach, and ability to work collaboratively with little supervision.
Tools: Proficiency in Microsoft Office Suite; shared document platforms (e.g., Google Workspace, Box); project management and calendar management tools (Asana, Smartsheets).
Communication: Excellent written and oral communication skills.
Preferred: Working knowledge of UC/UCLA departments, policies, regulations, guidelines, and resources.
Education (Preferred): Bachelor’s degree in Administration or related field, or equivalent combination of education and experience.
Conditions
Employment type: One-year contract with the possibility of extension and/or conversion to a career appointment.
Schedule: 8:00 a.m. to 5:00 p.m.
Background checks: Employment contingent upon satisfactory background investigation; Live Scan background check required prior to start.
Benefits: UC benefits available starting on day one (per posting).
Union/Policy: 99-Policy Covered.