Executive Assistant

WelbeHealth serves vulnerable seniors and is expanding its operations and leadership support functions. The Executive Assistant provides executive-level administrative coordination, logistics support, and communication facilitation for senior leaders, specifically supporting the CPO and the EVP of Corporate Strategy & Services. The role ensures smooth scheduling, travel, meetings, and stakeholder interactions while maintaining confidentiality and compliance with company policies.

• Provide executive-level administrative support to multiple executives, including drafting written communications as requested.

• Coordinate complex calendars and schedules, including meeting planning and coordination.

• Handle travel arrangements and expense processing.

• Take, document, and maintain meeting minutes.

• Plan and coordinate logistics for on-site tours and events.

• Communicate with external stakeholders on behalf of leadership (e.g., vendors, elected officials, regulators, board members, quality improvement contacts).

• Greet and interact with community partners and visitors, creating a welcoming environment.

• Protect privacy and maintain confidentiality regarding procedures and information about team members, participants, and families.

• Complete required documentation accurately and on time.

• Follow WelbeHealth policies and procedures and participate in required quality improvement activities, trainings, and meetings.

• Associate’s degree, or two (2) years of executive-level administrative experience in lieu of education.

• Bachelor’s degree preferred.

• Minimum three (3) years of experience supporting multiple executives or managers as an Administrative Assistant or Executive Assistant.

• Demonstrated experience with Microsoft Office; high-level knowledge of PowerPoint required/preferred, with Teams and SharePoint preferred.

• Highly motivated, self-directed, proactive, and able to execute in a fast-changing environment.

• Ability to make sound decisions in emergency situations; strong customer service orientation.

• Schedule may be varied and can include evenings, nights, and weekends.

• Travel required at least once per quarter.

• Benefits include medical, dental, and vision coverage; 17 days PTO; 12 observed holidays; 6 sick days; 401(k) with match; and additional benefits.

• COVID-19 vaccination policy: proof of vaccination or a vaccine declination form required prior to employment; infection control and PPE standards maintained.

• Compensation includes base salary range plus bonus; total rewards package referenced.