Administrative Manager

SoTalent is hiring a Manager of Administration – Policy & Grants to support the Policy Operations & Grants team in delivering critical animal welfare programs. The role focuses on executive support, project management, and grant reporting to enable effective operations and stakeholder communications.

• Provide executive support to the Chief Policy Officer (CPO) and VP, Policy Operations & Grants, including calendar management, travel coordination, correspondence, and presentation support.

• Plan, coordinate, and facilitate meetings, conferences, and events in both virtual and in-person formats.

• Support grant reporting by creating presentations, charts, and tables for internal and external stakeholders.

• Assist with special projects and administrative initiatives as assigned.

• Collaborate with cross-functional teams (Finance, IT, People, Facilities) to ensure smooth operations.

• 3+ years of administrative and/or project management experience, ideally supporting senior executives.

• Strong organizational skills, attention to detail, and problem-solving ability.

• Proficiency with Outlook, Excel, PowerPoint, and Word; comfortable adopting new tools (e.g., Canva).

• Excellent written and verbal communication skills.

• High integrity, discretion, and professional judgment.

• Familiarity with nonprofit or grant-making environments is a plus.

• Remote (US-based).

• Flexible scheduling.

• Mission-driven work supporting animal welfare nationally.

• Collaborative, high-impact team environment.