Administrative Assistant

Summary

**No C2C or Sponsorship!!!** **Administrative \& Project Support Assistant** Remote \- must reside in the CST or MST Zone. Seeking a highly organized, detail\-oriented Administrative \& Project Support Assistant to join our remote team. This role provides broad support across firm operations, proposal development, and project coordination. This role is essential to ensuring seamless day\-to\-day operations, consistent delivery of polished client materials, and smooth coordination across internal teams and leadership. **Key Responsibilities** **Administrative \& Operational Support** * Manage calendars (marketing calendar, testimony calendar), schedule meetings, coordinate travel, and support logistics for senior leadership. * Maintain and organize firmwide documents, templates, resumes, bios, and internal resources. * Support onboarding processes, including system setup, internal communications, and documentation updates. * Assist with updating internal project\-management systems (e.g., Teams, SharePoint, Avaza\-Time Tracking) to ensure projects open correctly and consistently. * Inventory and track contracts and billing rates for projects. * Provide general administrative support such as expense tracking, file management, and internal correspondence. **Required Qualifications** * **Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel), Teams, and SharePoint – THIS IS A MUST** * Bachelor’s degree in business, communications, marketing, or a related field. * 1–3 years of experience in an administrative, project coordination, or proposal\-support role within a professional services environment. * Experience supporting or adapting to a rapidly growing firm or scaling organization. * Exceptional organizational skills and strong attention to detail. * Strong writing, editing, and document\-formatting skills. * Ability to manage multiple priorities and meet deadlines in a fast\-paced setting. * Professional communication skills. Preferred Qualifications * Experience supporting proposal or RFP development. * Experience with project management and CRM platforms (e.g., Microsoft Dynamics) * Experience using Adobe Acrobat, Canva, or other document/formatting tools. * Experience working in a remote or remote\-first work environment.