Executive Events Coordinator

The Fountain Group is a national staffing firm seeking an Executive Events Coordinator to support a prominent client’s event team. The role focuses on delivering high-touch executive meeting experiences at major events by managing end-to-end 1:1 executive-level engagements.

• Manage end-to-end meeting delivery for 1:1 executive-level engagements between sales teams and customers.
• Coordinate with account teams, source or confirm speakers, schedule meetings, and manage workflows through internal systems.
• Establish and manage Slack planning channels to communicate with stakeholders through planning, execution, and post-event wrap-up.
• Partner with Sales, Marketing, and Product teams to align meetings with customer objectives and ensure proper preparation.
• Track timelines, prioritize competing event needs, and manage multiple events simultaneously under tight deadlines.
• Ensure a white-glove customer experience for executive stakeholders (C-Suite, SVP-level) with strong attention to detail.
• Support additional project coordination tasks including reporting, documentation, and internal communications.

• 2+ years of experience in event coordination, event project management, hospitality, briefing centers, or a related field.
• Strong execution skills with ability to manage multiple projects, stakeholders, and deadlines simultaneously.
• Excellent communication skills and confidence interacting with executive-level stakeholders.
• Highly organized with strong time management and prioritization abilities.
• Customer-centric mindset focused on delivering high-quality experiences.
• Ability to work in a fast-paced, ambiguous environment and adapt quickly.
• Experience in the tech or SaaS industry strongly preferred.
• Familiarity with Salesforce (SFDC), Slack, Google Suite, or Rainfocus is a plus (training provided).
• Background in hospitality or high-touch client service environments is a strong plus.

• Pay: $33–35/hour (W2).
• 5-month assignment with potential extension based on performance and budget.
• Fully remote; optional in-office presence available in Chicago, New York, or San Francisco.
• Referral bonus mentioned for candidates hired via referral.