Executive Assistant

Wilson is seeking a highly organized Executive Assistant to support a senior HR executive within a confidential organization. This is an immediate, fully remote contract role focused on ensuring smooth executive operations in a fast-paced environment while handling sensitive information with discretion.

• Provide executive-level administrative support to a senior HR executive in a confidential environment
• Coordinate domestic and international travel, including multi-leg itineraries and visa documentation
• Manage complex executive calendars, scheduling, and shifting priorities
• Support event planning and logistics for off-sites, multi-day events, and leadership forums
• Process and reconcile executive expenses using Concur
• Create executive-ready presentations and reports using Microsoft PowerPoint, Excel, and related tools
• Draft executive-level correspondence and communications
• Maintain strict confidentiality and discretion in all activities

• Bachelor’s degree

• 5–7 years of experience supporting C-Suite executives in a corporate environment

• 5+ years coordinating domestic and international travel, including multi-leg itineraries and visa documentation

• Experience managing off-sites, multi-day events, or leadership forums

• 3+ years processing and reconciling executive expenses using Concur (required)

• Advanced proficiency (5+ years) with Microsoft PowerPoint, Excel, Word, Outlook, and Teams, including creation of executive-ready presentations and reports

• Excellent written and verbal communication skills, including drafting executive-level correspondence

• Strong organizational skills with demonstrated success managing complex calendars and competing priorities

• Proven experience handling highly confidential information with absolute discretion

• Must be legally authorized to work in the United States

• Contract role

• Fully remote

• Must reside in the United States

• Must work in Eastern Standard Time (EST)

• Immediate opportunity