Executive Assistant, A&R

Warner Music Group (Warner Records Group) is seeking an Executive Assistant to support the President of A&R within its artist discovery and development organization. The role provides high-level administrative support plus project management assistance to help keep A&R operations, scheduling, travel, and communications running smoothly.

• Manage and coordinate the executive’s calendar, scheduling, and meeting logistics, including conference calls and in-person meetings.
• Receive and direct visitors and help maintain a welcoming office environment.
• Ensure executive timeliness for calls and meetings; take diligent meeting notes and create action-item lists when needed.
• Serve as a key point of contact for internal and external partners and escalate high-priority items to the executive promptly.
• Prepare correspondence (memos, emails) and communicate critical information from materials and documents.
• Process and maintain travel and entertainment expenses using Concur.
• Coordinate frequent travel for executives and artists, both domestic and international.
• Complete ad hoc and independent projects as needed to support the executive and A&R-related initiatives.
• Partner with Facilities and IT to maintain executive offices and ensure conference rooms are functioning properly.
• Handle general office duties including packages, mail, and maintaining office supply inventory.
• Uphold company Code of Conduct and core values in day-to-day work.

• 2+ years of administrative experience.

• Strong understanding of recording, production, and the creative side of the music business; general knowledge of key industry players and broad familiarity with music.

• Ability to work independently, take initiative, and collaborate effectively with all levels of the organization, clients, and vendors.

• Excellent verbal and written communication and interpersonal skills.

• Ability to work under pressure and meet deadlines; strong attention to detail; effective multitasking and prioritization with urgency.

• Discretion and ability to handle confidential matters appropriately.

• Accurate filing and maintenance of music/materials.

• Preferred: undergraduate degree.

• Preferred: experience with Google Workspace.

• Compensation: $20.00 to $25.00 hourly (actual pay depends on factors such as experience and business needs; range subject to change).

• In-office expectation: minimum of four days per week in the office.

• Benefits information referenced in posting (Benefits At A Glance document).

• Equal Opportunity Employer; E-Verify and Right to Work information referenced.