Chief of Staff, Fractional

Parallel Bio is a venture-backed biotech company leveraging human immune organoids and advanced computational methods (including AI/ML) to accelerate safer, more effective drug discovery. The Fractional Chief of Staff will bring structure, accountability, and operational rigor to help the organization scale by translating strategy into execution and ensuring cross-functional initiatives deliver measurable results.

• Design and manage the cadence of leadership meetings, project sprints, and progress reviews.
• Build and maintain accountability systems in Asana, ensuring initiatives have clear ownership, scope, timelines, and dependencies.
• Keep priorities visible and current; surface blockers early and drive follow-through on commitments.
• Translate company goals into actionable cross-functional project plans with leadership.
• Coordinate cross-functional projects by managing dependencies, clarifying ownership, and tracking deliverables across Science, Technology, Operations, and Executive teams.
• Centralize decisions, documentation, and updates in Notion; streamline communication via Slack.
• Audit and refine how Asana, Notion, and Slack are used together; improve alignment, visibility, and momentum.
• Develop dashboards to track progress and metrics across company-wide initiatives.
• Implement workflows to reduce noise and optimize information flow between functions.
• Support founders with prioritization, planning, and maintaining organizational focus.
• Coordinate critical multi-function initiatives end-to-end, tracking progress and outcomes.
• Own high-priority special projects as needed as the company evolves.

• Experience: 5+ years supporting senior leadership or operations, including work in at least two startups or high-growth teams in biotech, deep tech, or science-driven environments.

• Tool mastery: Deep expertise with Asana (task design, dependencies, boards), Notion (documentation systems, dashboards), and Slack (automation and integrations).

• Structured thinking: Ability to break large goals into clear, trackable milestones.

• Execution mindset: Drives progress and ensures deliverables are met, not just planned.

• Communication: Strong written and verbal communication to enable alignment without micromanagement.

• Startup agility: Comfort with ambiguity; makes fast, pragmatic decisions and keeps teams moving.

• Work mode: In-person.

• Hours: Approximately 20 hours per week (fractional/part-time).

• Team environment: Embedded with leadership and executive teams to drive execution.

• Employer statement: Equal opportunity employer committed to an inclusive and respectful workplace.