Marketing Project Manager Consultant

Finalsite, a community relationship management platform for K-12 schools, is seeking a Marketing Project Manager Consultant to bring structure, visibility, and accountability to marketing execution. The role focuses on prioritizing and delivering high-impact initiatives aligned to growth objectives, with primary ownership of ClickUp as the marketing system of execution.

• Translate annual and quarterly marketing goals into executable project plans, timelines, and workback schedules with Marketing leadership.
• Maintain a centralized marketing initiative and campaign calendar, tracking milestones and delivery timelines.
• Ensure marketing projects align to strategic growth initiatives, product launches, and revenue targets; proactively surface risks or misalignment.
• Own the configuration, governance, and ongoing optimization of ClickUp for marketing execution.
• Audit and clean existing ClickUp projects to ensure clear ownership, accurate due dates, task completeness, and consistent naming conventions.
• Build and maintain scalable templates, automations, dashboards, custom fields, and AI-enabled workflows aligned to marketing processes and SLAs.
• Align ClickUp structures to quarterly plans, initiative roadmaps, and capacity modeling; structure data for reporting on throughput, cycle time, workload distribution, and delivery performance.
• Provide documentation, training, and change management to drive standardized adoption of processes and tools.
• Refine intake processes and prioritization frameworks; ensure new requests align to SOPs, capacity, and strategic priorities.
• Create visibility into workload, dependencies, and resource allocation; automate repeatable workflows to reduce manual coordination.
• Track decision rights, ownership, blockers, and progress; hold team members accountable to deadlines and commitments.
• Identify risks and bottlenecks early and escalate to Marketing leadership as needed; facilitate workstream check-ins and portfolio reviews.
• Provide executive-ready status updates, track KPIs and outcomes, and improve reporting dashboards for marketing performance visibility.

• Experience: 5+ years of project management experience within Marketing, SaaS, or technology organizations.
• Marketing knowledge: Strong understanding of integrated marketing campaigns, product launches, and GTM execution.
• Program delivery: Experience managing multiple complex initiatives simultaneously with strong prioritization and deadline discipline.
• Tools: Hands-on experience with project management platforms, including building templates, automations, dashboards, and standardized workflows.
• Process improvement: Proven ability to improve marketing processes, intake systems, and capacity visibility.
• Communication: Excellent stakeholder management and executive communication skills; ability to deliver concise, actionable updates.
• Work style: Highly detail-oriented, organized, committed to data accuracy; comfortable in fast-paced, growth-oriented environments with evolving priorities.
• Preferred: Direct experience configuring and optimizing ClickUp; familiarity with marketing automation platforms and CRM systems; PMP certification or equivalent training.

• Location: 100% remote (anywhere within the US).
• Residency requirement: Limited to permanent residents of the United States; continued US residency required to obtain and retain employment.