Event Coordinator

Small Giants is a woman-owned strategic and creative marketing agency specializing in commercial real estate, construction, and professional services, with a highly collaborative culture in Phoenix and Denver. The Event Coordinator leads the execution of external client events, ensuring flawless logistics, hospitality, and delivery that align with client goals and agency standards.

• Serve as the primary execution lead for external client events, aligning all details with client vision and agency standards.
• Coordinate client-facing sessions with high-level hospitality and professional delivery.
• Support venue selection, contract negotiation, and vendor relationships to ensure service quality and cost-efficiency.
• Oversee on-site event execution as the point of contact for logistics, registration management, and technical needs.
• Maintain detailed event timelines and produce post-event recap reports for continuous improvement.
• Anticipate event needs and risks; provide recommendations to maximize client investment and value.
• Manage catering, equipment rentals, and transportation logistics for events.
• Track event expenses to keep activations within budget frameworks.
• Identify logistical hurdles early and implement solutions to ensure seamless participant experiences.
• Collaborate across internal teams and advocate for resources required to deliver successful outcomes.
• During non-peak periods, provide administrative or operational support to other departments as assigned.

• 2–4 years of professional event coordination experience.
• High proficiency in G-Suite (Google Workspace).
• Familiarity with ClickUp and event registration platforms preferred (not required).
• Ability to remain calm under pressure and maintain professionalism in fast-paced environments.
• Strong communication skills; well-spoken, kind, and polished with executive-level clients and vendors.
• Flexible availability for early mornings, evenings, and weekends based on event needs.
• Willingness to travel within Arizona and potentially to Denver and surrounding areas.
• Reliable personal vehicle, clean driving record, and willingness to use vehicle to transport event materials and supplies.
• Agency or professional services experience preferred (not required).

• Location focus: events primarily based in Phoenix.
• Travel: within Arizona; potential future travel to Denver and surrounding areas.
• Schedule: flexible, including early mornings, evenings, and weekends as dictated by client event timing.
• Operational cadence: event workload ebbs and flows; non-peak periods may include cross-department administrative/operational support.