Executive Assistant

Ragan Communications is a media and training organization serving the communications, marketing, and public relations industries. The Executive Assistant will act as a strategic partner to the CEO and executive leadership team, ensuring seamless operations and enabling high-level priorities in a fast-growing organization.

• Serve as a trusted strategic partner and operational extension of the CEO, anticipating priorities and surfacing risks and opportunities.
• Manage the CEO’s calendar end-to-end, prioritizing meetings and establishing daily, weekly, and monthly operating rhythms.
• Gatekeep meeting requests and manage meeting flow using strong judgment to protect time for high-value work.
• Coordinate agendas, prepare materials, and follow up on action items for executive and leadership meetings.
• Manage travel logistics, itineraries, and preparation materials for trips, conferences, and speaking engagements.
• Support external engagements (partner meetings and industry events) to maximize relationship ROI.
• Assist with strategic initiatives, special projects, and cross-functional work requiring confidentiality.
• Maintain executive dashboards, tracking systems, and workflows to monitor progress and deadlines.
• Support leadership meeting cadence by capturing ideas, organizing notes, and tracking decisions and follow-through.
• Coordinate executive offsites, planning sessions, and strategic retreats.

• 7+ years of experience supporting a CEO, founder, or senior executive.
• Bachelor’s degree required.
• Experience in media, professional services, consulting, technology, or related industries preferred.
• Exceptional judgment and emotional intelligence.
• Strong written and verbal communication skills.
• Advanced calendar management and priority management skills.
• High discretion and ability to maintain confidentiality.
• Proactive, anticipatory mindset with strong problem-solving and strategic thinking.
• Exceptional organizational skills, attention to detail, and comfort working in fast-paced, high-performance environments.
• Ability to meet in person in NYC or CT at least once a month and willingness to travel 3–4 times per year.

• Full-time, remote role based in the New York City metro area.
• Occasional in-person meetings in NYC or Connecticut (at least monthly) and travel 3–4 times per year.
• Market-competitive salary aligned with experience.
• Health, dental, and vision insurance.
• 401(k) with employer matching contributions.
• Company-paid disability and life insurance.
• Generous paid time off and holidays.
• Professional development and training support.
• Career growth opportunities and exposure to executive decision-making.