Part-Time Remote Executive Assistant

Check Off Your List (COYL) provides highly trained remote professionals across functions such as executive assistance, HR, marketing, web design, bookkeeping, and IT support. They are hiring a part-time remote Executive Assistant to support client needs and COYL’s growth by managing communications, priorities, and administrative operations for senior leaders.

• Assist clients as directed while maintaining strong client relations and supporting internal processes.

• Manage communication between client leadership and employees; liaise with internal and external executives on projects and tasks.

• Plan and orchestrate work to ensure client priorities, organizational goals, and best practices are met.

• Manage professional and personal needs for multiple clients.

• Track detailed records in a timekeeping system.

• Coordinate complex scheduling and extensive calendar management; manage content and information flow for senior executives.

• Arrange travel and travel-related activities (hotels, transportation, meals).

• Provide administrative support (typing, dictation, spreadsheets, filing systems, contact databases).

• Maintain professionalism, strict confidentiality, and discretion across all client and company materials.

• Organize client communications; answer phones and relay messages.

• Plan client events.

• Respond to requests within a maximum of 4 business hours and handle urgent requests as needed.

• Navigate shifting priorities while multitasking; perform other tasks as needed.

• 4 years of experience in an administrative role reporting directly to senior management.

• Experience in real estate support and supporting brokers.

• Excellent written and verbal communication skills.

• Strong time-management skills with ability to organize and coordinate multiple projects.

• Proficiency in Microsoft Office and other office productivity tools; ability to learn new software and systems.

• Flexible, adaptable team player; motivated self-starter with promptness and professionalism.

• Ability to maintain confidentiality for multiple companies.

• Confident and professional phone presence.

• Preferred: experience developing internal processes and filing systems.

• Preferred: Associate degree or higher in administration (or equivalent experience).

• Preferred: CRM knowledge (e.g., ActiveCampaign, Zoho, Pipedrive).

• Remote position; seeking employees based in Florida, Georgia, Maine, Ohio, or Texas.

• Reports to the Manager of the executive assistant team.

• Part-time (starting at 20+ hours per week) with potential to grow to full-time.

• Schedule: Monday to Friday.

• Uses Zoom meetings and Microsoft Teams to stay connected while working from home.

• Response-time expectation: within 4 business hours.