Data Entry Assistant

Orvix Engineering is an innovative engineering firm delivering high-quality solutions across multiple industries. The Data Entry Assistant role supports accurate, consistent, and accessible company data by managing entries across internal systems, databases, and spreadsheets in a full-time remote position for U.S.-based candidates.

• Enter and update data in internal systems, databases, and spreadsheets with accuracy and completeness
• Verify data accuracy by cross-checking records and correcting discrepancies
• Organize, categorize, and maintain electronic and paper records in compliance with company policies
• Generate routine and ad-hoc reports by compiling and presenting data
• Clean and update datasets to maintain integrity and remove outdated or inaccurate records
• Support data integration across platforms to ensure consistent data flow
• Monitor and help maintain database health in collaboration with the Data Manager
• Coordinate with engineering, finance, and project management teams to align data with business needs
• Organize digital files for easy retrieval and regulatory compliance
• Maintain confidentiality and security of sensitive data per company policies and legal standards
• Perform routine data quality checks and audits
• Provide administrative support including preparing documents, reports, and communications

• Education: High school diploma or equivalent required; associate degree or higher in a related field preferred

• Experience: Proven experience in data entry, administrative support, or similar roles; engineering or technical environment preferred

• Skills: Strong attention to detail; ability to spot errors and inconsistencies in large datasets

• Skills: Strong organization and time management; ability to prioritize tasks effectively

• Tools: Proficiency with Microsoft Office (Excel, Word, PowerPoint) and data entry software

• Tools: Familiarity with data management/database tools (e.g., Microsoft Access, Google Sheets)

• Plus: Experience with CRM systems and/or project management tools

• Professional: Ability to handle sensitive information securely and maintain confidentiality

• Communication: Strong written and verbal communication skills

• Work style: Ability to work independently and collaboratively

• Domain: Knowledge of engineering terminology and data processes is advantageous but not required

• Employment type: Full-time

• Work arrangement: Remote

• Eligibility: Candidates must be based in the United States

• Benefits: 401(k) matching, health insurance, dental insurance, life insurance, paid time off (PTO)

• Equal opportunity: Employer committed to diversity and non-discrimination