Executive Assistant (Project Hire)

The Walt Disney Company (Walt Disney Imagineering) is hiring an Executive Assistant (Project Hire) to support a cross-discipline project team creating innovative theme park and attraction experiences. This role provides high-level administrative support to project leadership, ensuring smooth coordination, communication flow, and operational execution in a fast-paced environment.

• Provide proactive, organized administrative support to project team leadership and project-wide needs as required.
• Manage complex calendars, coordinate internal/external meetings, and prepare for meetings and events.
• Plan and execute domestic and international travel arrangements.
• Anticipate, prepare, and organize documents and information needed prior to events and meetings.
• Maintain daily prioritization of communications, meetings, and action items.
• Maintain teamwide data such as contact lists, org charts, and distribution lists.
• Prepare expense reports and process workflow requirements through SAP.
• Support onboarding of new employees, answering questions and providing basic training on processes, tools, and methodologies.
• Exercise discretion, judgment, diplomacy, and maintain confidentiality while driving follow-through and continuous improvement.

• Experience: 3+ years of administrative experience supporting senior-level executives in a corporate environment with significant interaction with senior leaders.

• Communication: Excellent written, verbal, and interpersonal communication skills; able to partner and network with all levels of management.

• Core skills: Organization, prioritization, problem-solving, initiative, sound judgment, ability to resolve issues with little direction, and ability to work effectively in a team.

• Tools: Strong computer/technology skills including Microsoft Word, Excel, Outlook, PowerPoint, Keynote, and SAP tools (e.g., Concur, ESS and related systems).

• Professionalism: Ability to handle confidential and sensitive information with discretion; detail-oriented with strong follow-through and archiving/document management skills.

• Education: High School Degree or equivalent (Bachelor’s Degree preferred).

• Preferred: 2+ years supporting senior executives at The Walt Disney Company; knowledge of TWDC culture, structure, and operating practices.

• Type: Full-time (Project Hire).

• Schedule: 40-hour work week reference; weekly hours may vary based on business needs; flexibility with work schedules to meet impromptu demands.

• Compensation: Hiring range stated as $54,000 to $72,300 per year; may include bonus and/or long-term incentive units depending on level and role.

• Benefits: Health and savings benefits, educational opportunities, and additional Disney perks/extras (per Disney benefits package).