Administrative Coordinator (Remote)

Vestis is seeking an Administrative Coordinator to provide multi-functional administrative support across payroll, finance, HR, compliance, purchasing, billing, and operations. The role supports day-to-day market center activities by maintaining records, assisting reporting, and coordinating key administrative processes.

• Support weekly payroll processing by tracking time and attendance, reporting commissions, and coordinating payroll-related activities per company policy and collective bargaining agreements.
• Forward and/or post notices related to company policy, payroll, HR, and compliance to market center employees.
• Review and maintain the time and attendance system.
• Implement new HR administration procedures and forms as directed by payroll, HR, and finance leadership.
• Maintain personnel files and compliant recordkeeping (including DOT, OSHA, and other HR documentation).
• Support new hire orientation and compile new hire packets according to central office guidelines.
• Maintain management reports including Gain & Loss reporting, monthly inventory, and monthly API review.
• Support accurate inventory counts, safety processes, and API reviews.
• Input manual data weekly for Key Performance Measures (KPM).
• Support daily office functions such as ordering supplies via iProcurement, ordering business cards, and ordering computers for new employees.
• Support billing by uploading invoices/information to systems such as Coupa or Ariba and sending billing information to the Billing Hub.
• Provide management reporting and requested reports to the management team.
• Assist with creating, documenting, and maintaining Standard Operating Procedures (SOPs) for business processes.
• Complete additional tasks as needed to support evolving business needs.

• 1–5 years of work experience preferred.
• Strong oral and written communication skills.
• Strong proficiency with Microsoft Office, especially Excel (required).
• Detail-oriented with strong organizational skills and ability to multitask.
• Ability to develop and maintain positive working relationships.
• Experience with Oracle Business Suite (plus).
• Two-year degree preferred but not required.

• Location: Remote.

• Work environment: office environment; no special physical requirements.