Administrative Assistant

Orchestrate Consulting Group curates and validates career opportunities from verified employers in the government services space. The Administrative Assistant role supports senior US Coast Guard executives by managing communications, scheduling, records, and tasking workflows to ensure smooth executive operations.

• Provide administrative assistance, including drafting communications and editing emails on behalf of executives.
• Organize and coordinate meetings by managing logistics, scheduling, and preparing materials.
• Maintain comprehensive records and manage the executive's calendar, prioritizing sensitive matters.
• Coordinate and manage an internal Task Management System for document routing and taskers.
• Prepare weekly reports on tasking status for the Assistant Commandant for Human Resources.

• High school degree required.
• Strong interpersonal, written, and oral communication skills in English.
• Ability to adapt to changes and navigate unexpected challenges.
• Proven ability to handle multiple tasks simultaneously in a deadline-driven environment.
• Proficiency in Microsoft Office 365 applications, including MS Teams, Excel, and SharePoint.

Preferred:

• 1-2 years of experience in an administrative role, particularly in a government or military environment.
• Experience working with the US Coast Guard, Department of Homeland Security, or Department of Defense.
• Public trust clearance desired but not required.

• Full-time telework opportunity.
• Supportive team environment focused on integrity and excellence.
• Work involves collaboration with senior US Coast Guard officials on high-visibility projects.