Executive Assistant

100Ninjas is a fast-growing company that matches clients with intelligent, tech-savvy Executive Virtual Assistants. The Executive Assistant supports entrepreneurs, C-suite executives, investors, and small businesses by streamlining operations and executing day-to-day administrative and business support tasks. The role is virtual and focused on building strong one-on-one client relationships.

• Maintain calendars and schedules
• Filter and manage inboxes
• Handle email correspondence
• Track and categorize expenses
• Provide social media support
• Update and maintain CRM records
• Support marketing automation (e.g., email nurtures and newsletters)
• Implement platforms and tools (e.g., project management and CRM systems)
• Streamline operations through processes and workflows
• Use AI-supported workflows for drafting, research, and process optimization
• Conduct research (e.g., vendor comparisons, speaking opportunities, image curation)
• Research and book travel
• Plan and coordinate events

• Computer savvy with the ability to learn quickly
• Strong written and verbal communication skills
• Proactive, professional, and confident presence
• Excellent time management and prioritization skills
• Honest, resourceful, and highly motivated

• Big plus: Experience with project management tools, CRM platforms, email marketing automation, social media management, and using AI to streamline processes and support execution

• Virtual/remote work with location freedom
• Schedule: 9:00am to 5:00pm, Monday to Friday
• Currently hiring for EST availability
• Supportive team community with shared tips, tools, and collaboration
• Equal-opportunity employer